Administrative and Finance Officer AFO
Application deadline: 22nd April 2019
Location: Nairobi, Kenya
8 - 10 years experience
The European Union’s Civil Protection and Humanitarian Aid Department (ECHO) seeks to recruit an
ADMINISTRATIVE AND FINANCE OFFICER (AFO)
To join its Regional Office in Nairobi
The European Commission’s Directorate General for European Civil Protection and Humanitarian Aid Operations (ECHO) funds relief operations for victims of natural disasters and conflicts outside the European Union.
ECHO works with about 200 operational partners, including United Nations agencies, the Red Cross/Crescent movement and non-governmental organizations (NGOs). Aid is channelled impartially, straight to victims, regardless of their race, ethnic group, religion, gender, age, nationality or political affiliation.
1. Duties & Responsibilities
The Administrative and Finance Officer (AFO) will be based in Nairobi Regional Office which counts nearly 50 employees. The job holder will coordinate a team of about 15 persons and will supervise the tasks and responsibilities of the personnel in charge of Administration, Finances, Human Resources and Logistics. The employee will also provide support to ECHO field offices under the area of responsibility (Eastern Africa). The AFO will ensure the overall smooth running of the ECHO offices and will play a role of quality controller. His/her main tasks will be:
-Preparing, managing and revising the annual office budget;
-Doing the follow-up of the payments with the financial team and verifying office expenditures;
-Reviewing the monthly financial report;
-Supporting and coordinating actions covering the entire spam of Human Resources activities;
-Assisting in the recruitment process from publication of vacancies till signature of employment contracts;
-Ensuring the follow-up of the procurement plan and supervising tendering processes;
-Doing the follow-up of the service / lease contracts renewals;
-Supervising the management of ECHO assets and liabilities, and ensuring proper inventory control;
-Reviewing and drafting Notes / Letters / Authorizations requests, etc.
For more details about the post and the type of contract, please visit the following web page: https://eeas.europa.eu/delegations/kenya/area/jobs-funds_en
2. Required Qualifications
-Second level university degree (Master’s degree or equivalent degree) in business management, finance, public administration or related field;
-Minimum 8 years of relevant work experience at national or international level in the area of administration or programme support service including experience in finance, human resources, procurement, and in team management;
-Previous experience in a Non Governmental or other International Organisation such as EU is an advantage;
3. Required Skills
-Coordination, Supervision and team management aptitudes;
-Personal initiative, proactive and ability to work both independently and in a team, with ability to set priorities;
-Fluent written and spoken English are required;
-Excellent drafting and communication skills;
-Ability to analyse and process complex information; ability to clearly and concisely convey information to others;
-Experience in the usage of computers and office software packages (MS Word, Excel, ERP tool, etc);
-Capable of working under pressure, in a multitasking position and in a multicultural environment.
DG ECHO applies a policy of equal opportunities. Our recruitment policy is based on respect for diversity, maintaining the gender balance, as well as the balance between professional and private life, and support for training and development opportunities.
This is a local posting for nationals, also open to other residents of Kenya with a valid working and residence permit. The contract is initially for one year with the possibility of renewal subject to a 6 months’ probationary period. As an indication the monthly basic salary is an average of KES 459,836 (subject to Kenyan tax law); which corresponds to 5 years relevant work experience. The salary will be adapted according to the exact duration of relevant professional experience supported by a work certificate. In addition to this, the employee will also receive disability/retirement allowance, 13th month salary as well as a medical coverage.
Applications, including a cover letter, a detailed CV, academic and employment certificates should be uploaded through http://uhired.me , by 22 April 2019 midnight Local Time Nairobi.
Candidates who have not been contacted by 31 May 2019 should consider that they have not been pre-selected. Only the short-listed candidates will be contacted.
Any form of canvassing, soliciting or influencing will be treated as grounds for disqualification.